Image Essentials for PowerPoint is a Windows Desktop application, making your PowerPoint as a one-click presentation engine to view your image libraries, be it business graphics, professional or personal digital photos or scanned pictures. Create slideshows with one click, manage storage models, use EXIF data, find, access, edit and clean up photo files directly from PowerPoint.
Here's some practical tips how to use, analyze, manage, link, fix and clean-up your image files in PowerPoint context. Download the free application from Windows Store and try it out yourself!
With Image Essentials for PowerPoint, open a PowerPoint template of your liking, then use the “Create Slideshow” function in the floating toolbar to select the input files and adjust some settings before proceeding to create a presentation based on your images. The application will use its intelligent layout engine to arrange the images onto slides. You may later readjust the slides manually, adding texts and animations to your liking - or use the Rearrange Slide(s) function in the toolbar for individual slides to try out different cool image arrangements.
Use the “Show-on-the-Fly” functionality in Image Essentials for PowerPoint and – you don’t have to create any presentations at all! After selecting the source folder for the image files and giving some basic parameters such as duration for the slides, the application will run through your images, creating and showing PowerPoint slides literally on the fly without actually creating or saving the full presentation at any time. You can run the presentation either as a one-off show, or in the streaming mode where it keeps on looping your images (including any files you are adding in later) in a random order – think advertising displays, digital frames and digital walls.
Use the "Rearrange Slide(s)" function in Image Essentials for PowerPoint, with the appropriate slide or slides selected in PowerPoint. The application will use its intelligent layout engine with billions of possible layouts to arrange the images on the slide(s). If you are not happy with the generated layout(s), just try the same function again. You may later readjust the slides manually through normal PowerPoint features, adding texts and animations to your liking.
The fun way to use this function is to keep PowerPoint in slideshow mode. You can use "Rearrange Slide(s)" even in this mode, adjusting layout of the current slide even when you are already presenting it!
Open the PowerPoint file in Image Essentials for PowerPoint application, and press “Refresh”. The application will show a catalogue of the contained media files, showing the object types, where they are stored and whether the referred files can actually be accessed; unreachable files are indicated with an orange highlight.
Select the image shape in PowerPoint (or in the image list in Image Essentials for PowerPoint), then use function “Shape Properties” in the floating toolbar or popup window available with the right mouse button. You will see a dialog window showing attributes of the shape. For image, audio and video objects, you can see where the actual content is stored - either embedded in the PowerPoint file or linked to an external file. The external file path is also shown. You can also use the dialog to change the location.
When you have photos on your PowerPoint page - either arranged manually or, more likely, using "Rearrange Slide(s)" function of Image Essentials for PowerPoint, there are situations where you might want to keep the overall layout but swap the positions of two or more images. Instead of manually moving the pictures and resizing them (note that the photos might have different size on your slide to begin with), "Swap Images" function in the floating toolbar does the job for you.
Just select two or more pictures with identical aspect ratio and click "Swap Images". The application swaps the positions and sizes of the two selected photos, or rotates those if you have selected three or more images. Click again, and it swaps or rotates again.
There is a useful Find feature helping you to locate references to any specific file or folder in your PowerPoint presentation.Open the presentation in Image Essentials for PowerPoint and use function “Find” in the floating toolbar, or in the popup menu opened by clicking the image list with the right mouse button. There are several search criteria that you can use, including the full file path and name linking the file to your presentation. As you can do searches using parts of the file name path, you can do searches for example by file name extension (use “.JPG” to search for JPEG files, for example), by disk drive (use “D:\” for example) or specific file name.
You want to edit an image which is linked to a PowerPoint presentation? Instead of first finding the correct folder, and the correct file, and then starting the image editor application and opening the correct file, there’s an easier way. Using Image Essentials for PowerPoint, just select the correct picture in PowerPoint presentation and use function “Edit” in the floating toolbar. The application will automatically locate the correct file for you, and open your image editor associated with this specific file type. Alternatively, you may select the image on the list in the application window and then use the popup menu with the right mouse button.
When you move your files from one location to another, the absolute file links in your PowerPoint presentation will not work anymore. Not to worry! You can use Image Essentials for PowerPoint to fix the links, either separately for any specific file, or for several (or all) pages at once:
You can change the storage model for your photo, video or audio files in a PowerPoint presentation, either for each shape separately, or processing several or all shapes at once:
Sending your presentation tend to break the file links, even when you are also sending the individual image files along with the presentation. To mitigate this, you have several options:
EXIF data is metadata saved in image files, typically stored there by your camera, scanner or image editing software. Examples of EXIF data are camera make and model, shutter speed, ISO speed, GPS data, author and copyright information. If you embed your pictures into the PowerPoint presentation, EXIF data will not be retained; but it will remain in use as long as you are keeping your image files as external files linked to PowerPoint.
Interested in what this EXIF data contains? Browsing your PowerPoint presentation, Image Essentials for PowerPoint lets you investigate this information on several ways:
One of the most common problems when presenting image, audio or video content through PowerPoint is breaking file links. If you are storing the data in external files and just having file links in your deck to refer those files, the file links are broken if you for example restructure your file folder, add or remove a new hard drive which changes the drive identification letter, move the presentation to another computer with different drive setup, or email a presentation to someone else.
You can recognize an individual broken link by a red cross in PowerPoint where you should normally have an image. But what about if you want to confirm that all file links in a large presentation are fine? Or check tens of PowerPoint decks - think of hundreds or thousands of slides total. Running through all the pages takes some effort and time, especially since PowerPoint takes it time load pages with high-resolution photos.
Image Essentials for PowerPoint provides a one-click solution to this. Open the PowerPoint file in Image Essentials for PowerPoint application, and press “Refresh”. The application will show a catalogue of the contained media files, showing the object types, where they are stored and whether the file links are valid (actually checking that it can access and read those files); unreachable files are indicated with an orange highlight.
You may have built a PowerPoint presentation on top of a large set of pictures (potentially including video and audio files as well). After your presentation is ready, you might want to delete those pictures that you did NOT use – either you are already copying the master files somewhere else, or you don’t want to keep the unused files at all.
Without a specialized tool this would be a difficult task. You would first need to make an inventory of the used files (either with Image Essentials for PowerPoint or by manual bookkeeping when building your presentation in the first place). Then you would compare this list against the full image collection and manually select and delete all the unused files.
Image Essentials for PowerPoint contains a specific tool for this recurring need. With a few clicks, you can find and delete in the selected folder(s) the files that are not referred in your PowerPoint file(s). You can activate the function from the main menu. The application will walk you through simple, automated steps, clearly showing you what are the files it will delete and giving you the final selection on what files to delete.
Those dealing regularly with digital images usually form a process how they are working with files. Depending on what you are doing, the process may flow from taking pictures with a camera to transferring pictures to a computer, to processing images, to publishing or presenting them somehow, to finally archiving files. Alternatively, it might start from commercial image libraries, original digital artwork or scanning printed photographs. (Typically the process goes from acquiring the original images to processing to publishing to archiving images.)
Usually, the process includes at some point selection where you decide which images to keep and which to delete. For example, you might want to keep only one picture of a certain subject (or one picture for a certain purpose) and delete the others. It’s easy to, say, browse your newly created JPEG images and delete the obsolete ones with the tool of your liking, a.k.a. Windows File Explorer.
But if you’re having your images in several formats in parallel, this can become tedious and the time is away from your creative process. For example, you may have your pictures in JPEG and RAW formats and you wish to do the selection by browsing the JPG files and deleting unneeded ones. After deleting the obsolete JPEG files, how to get rid of the odd RAW files? If you are processing hundreds of pictures or more, manually picking the RAW files without a JPEG counterpart takes time and puts unhealthy stress on your mouse wrist.
No worries: Image Essentials for PowerPoint provides a very specific tool for this. Open "Clean Up Files With No Matching Pair" in the main menu, and follow the simple instructions, selecting the filename extensions and the appropriate folder, then letting the application to list the odd files to you for making the final selection which files to delete.
You will use PowerPoint function Insert Pictures, Insert Video or Insert Audio to add these objects in your presentation file. But what do these functions actually do and where will the data be stored? Each of those functions have two varieties: "Insert" or "Link to File":
As you can expect, there are pros and cons with both of these selections. For example, embedding data content into your PowerPoint file makes your file larger, while linking to your files keeps your PowerPoint file much smaller but can risk later breaking the links if you for example change the folder structure in your computer.
Image Essentials for PowerPoint provides you mechanism to use (and switch between) these options and a couple of others as well efficiently. See "How to store image objects in your PowerPoint presentation - best practice" below for comprehensive discussion on the options and their impacts.
With Image Essentials for PowerPoint, you have a good set of options how you can store your image files and present them through PowerPoint. None of the options need to be permanent – you can easily change the storage model afterwards with the application, for each image separately or for a larger set of slides at a time.
1. Embed files to PowerPoint
2. Link image files to PowerPoint using full absolute file paths
3. Link files to PowerPoint using relative file paths
4. Just let the PowerPoint create presentations on-the-fly